2018 Project Directors' Conference

Presenter Information

If you will be presenting at the 2018 OSEP Project Directors’ Conference please use the resources below in preparation for your session.

Submit Your Presentation Materials


If you are presenting a breakout session, your 508 compliant presentation and handouts should be submitted through the conference portal no later than June 22, 2018.

To submit your presentation materials:

  1. Log in to the conference portal.
    1. If you have forgotten your login information, click here to retrieve it.
  2. Scroll to the bottom of the page, under “Call for Proposal Submissions.”
  3. In the table, you will find your session name(s). Click the “edit” button in the far right column affiliated with your session.
  4. Scroll past your session description and abstract.
  5. Click “choose file” in the corresponding presentation and handout fields to select the file you would like to upload.
  6. Click "Upload".
  7. When you're finished uploading files, click “save” at the bottom of the page.

About Breakout Sessions


Breakout sessions are opportunities for participants to share innovative ideas, address persistent issues, and discuss effective practices in preparation, research, technical assistance, technology, practice, and policy for improving results for infants, toddlers, and children with disabilities and their families. We especially seek proposals that provide implementation exemplars for attendees.

  • These sessions should be interactive and stimulating, address multiple perspectives, challenge current practices and expectations, and provoke thoughtful discussion.
  • Breakout sessions are scheduled for 1 hour. The number of presenters is limited (up to 3) to allow sufficient time for audience participation and discussion.
  • Presenters should plan to spend 30-40 minutes presenting and 20-30 minutes in discussion with attendees.
  • Presenters can expect an audience of approximately 35–50 people.

Breakout Presenter Guidelines

About Poster Sessions


Poster sessions provide opportunities for you to share information on topics of interest in a more dynamic and conversational format. Your proposal should highlight innovative practices in your State, program, or individual grant that leads to improved outcomes for infants, toddlers, and children with disabilities and their families.

Poster Presenter Guidelines

* Please email osep-meeting@air.org if you will need a location close to an electrical outlet.

Section 508 Accessibility Standards


Digital materials distributed at OSEP Conferences are required to meet the standards outlined in Section 508 of the Rehabilitation Act of 1973, as amended (Section 508 was adopted in 1998). Section 508 requires that Federal agencies’ electronic and information technology are accessible to people with disabilities. This includes electronic and information technologies developed by and for organizations that receive Federal funds.
For general information about Section 508, visit www.Section508.gov.

Presenter Requirements for Section 508 Compliance

In order to confirm that all digital materials (including presentations, handouts, and any other electronic files) at OSEP Conferences meet Section 508 guidelines, presenters will be required to complete several steps to ensure content is compliant. If you are presenting a breakout session, your 508 compliant presentation and handouts should be submitted through the conference portal no later than June 22, 2018.

For Information on making your Word or PowerPoint Presentation accessible, please refer to the following guides:

Frequently Asked Questions (FAQs) about the 508 Guidelines

  • What materials need to be 508 compliant at OSEP Conferences?
    All
    digital materials that will be distributed at the conference need to be 508 compliant. Physical, hard-copy handouts at the conference do not need to meet 508 standards, but any digital version of the handout will need to meet the 508 accessibility standards.
  • What is the easiest way to ensure 508 compliance?
    In short: keep it simple! Images and complex tables, smart art graphics, fonts, and animations make the 508 process much more difficult. Adding in “alt text” that clearly describes the meaning of a visual is a good place to start to ensure content is compliant.
  • Help! I want to make a 508 compliant PDF but they are very difficult to create.
    Unfortunately, making an accessible PDF is much more difficult than making a 508-compliant Word document or PowerPoint presentation. We recommend using Word and PowerPoint whenever possible. If you are set on making an accessible PDF, it is easiest to first generate an accessible Word document and then generate an accessible PDF using Word’s built-in features (you must have Adobe Acrobat installed to get the most useful Word tools for generating PDFs).

Shipping Materials to the Conference Hotel


If you intend to ship materials to the hotel in advance, please make sure that they do not arrive at the hotel before Friday, July 20, 2018. For more information about handling and storage fees, please contact the hotel directly. You can find the hotel’s contact information on the Lodging, Dining, and Activities page.

Labels for shipped packages should include the following information:

Crystal Gateway Marriott Hotel
1700 Jefferson Davis Highway
Arlington, Virginia 22202

Attn: Presenter’s Name
Hold For: OSEP Project Directors’ Conference
Arrival Date: Contact Arrival Day and Date
Box ___ of ____

Multiple boxes must be numbered (e.g., “1 of 6,” “2 of 6,” etc.)

Contact Us


For any question related to presenting at the conference, please email us at osep-meeting@air.org.