2020 OSEP Project Directors' Conference

Presenter Information

About Sessions

There are two types of sessions for which proposals can be submitted—Breakout Sessions and Poster Sessions. Additional information about each session type, submission guidelines, and participation guidelines are below.

Recommended Topics for Proposals

Preference will be given to proposals that:

  • Provide a topic of interest and represent collaboration among a broad range of stakeholders;
  • Spotlight an innovative approach to improving results for infants, toddlers, children, and youth with disabilities and their families;
  • Spotlight innovative approaches to attracting, preparing, and retaining personnel to serve students with disabilities;
  • Include an evaluation measuring the impact of the proposed practice or strategy;
  • Provide an exemplary model incorporating implementation science practices;
  • Address multiple aspects of the research-to-practice continuum, such as research on evidence-based practices and/or pedagogy, training, professional development, and TA;
  • Address data use, management, or quality to support data informed decisions to improve results for infants, toddlers, children, and youth with disabilities and their families; and
  • Include practitioners, local administrators, and family members as members of the presentation team.

Instructions for Submitting a Proposal

All proposals must be submitted through the conference portal. Before submitting a proposal, you must register for the 2020 Project Directors’ Conference here.

  • Once registered, you may return to the conference portal to submit your proposal at any time before the submission deadline on February 28.
    • If you wish to make any revisions to a submission, you may make them in the conference portal by clicking “edit” next to the proposal’s name.
    • No revisions will be accepted after the submission deadline until the review committee has reviewed all proposals.
  • If you intend to submit your proposal immediately after registering, you may need to log out and log back in with your username and password, or, click the “menu” button in the top right corner and click “Home.”
  • You will be notified by email about whether your proposal has been accepted and will be able to log into the Conference Portal to view your proposal’s status.
    • If your proposal is accepted, you will be asked to acknowledge any feedback the OSEP Proposal Review Committee may have provided you with and your intention to present during the conference, as well as given a deadline to make any necessary changes to your proposal submission. 
    • Once you have acknowledged the OSEP Proposal Review Committee’s feedback (if applicable) and your intention to present, you will receive notification about the date and time of your session and instructions for presenting at the conference by email at a later date.  

All presenters (primary and co-presenters) must register as conference attendees and are expected to cover their own expenses.

Questions? Please contact osep-meeting@air.org.

Breakout Session Submission Guidelines

About Breakout Sessions

Breakout sessions are opportunities for participants to share innovative ideas, address persistent issues, and discuss effective practices in preparation, research, technical assistance (TA), technology, practice, and policy for improving results for infants, toddlers, children, and youth with disabilities and their families. We especially seek proposals that provide implementation exemplars for attendees.

  • These sessions should be interactive and stimulating, address multiple perspectives, challenge current practices and expectations, and provoke thoughtful discussion.
  • Breakout sessions are scheduled for 1 hour. The number of presenters is limited (up to 3) to allow sufficient time for audience participation and discussion.
  • Presenters should plan to spend 30-40 minutes presenting and 20-30 minutes in discussion with attendees.
  • Presenters can expect an audience of approximately 35–50 people.

Submitting Your Proposal(s)

Proposals must include:

  • A session name/title (70 character limit, including spaces);
  • A session description (2-3 sentences):
    • Every session will have a description included in the conference program. Please keep your session description brief; descriptions may be edited.
  • A proposal abstract (not exceeding 500 words) must include:
    • A brief rationale (100 words maximum) about why the proposed session is compelling and of interest to the conference audience.
    • Sufficient information (400 words) for the reviewers to acquire a fundamental understanding of the topic that will be presented.
  • A list of 2-3 discussion questions:
    • These questions will be posed to your audience, serving as the basis for interactive discussion.
  • A list of your proposal’s target audiences (from conference website).

Program Participation Guidelines

  • All proposals will be reviewed and selected by a review committee.
    • You may be asked to revise your proposal or collaborate with another presenter who has a similar focus.
  • To encourage diverse presentation topics and perspectives, please keep in mind that breakout session presenters may only lead one breakout session and participate in one additional breakout session as a secondary presenter. In addition, each TA Center is limited to two submissions for breakout sessions.
  • All presenters must register as conference attendees and are expected to cover their own expenses.

To submit a Breakout Session proposal, click here.

Poster Session Submission Guidelines

About Poster Sessions

Poster sessions provide opportunities for you to share information on topics of interest in a more dynamic and conversational format. Your proposal should highlight innovative practices in your State, program, or individual grant that leads to improved outcomes for infants, toddlers, children, and youth with disabilities and their families.

  • All conference attendees are invited to submit a proposal for a Poster Session.
  • Accepted presenters should prepare a tabletop display that illustrates an innovative practice and remain available for individual, informal discussions. 
  • Limit the number of presenters to two per poster due to space limitations. Only one tabletop display will be allowed per poster group. 

Submitting Your Proposal(s)

Proposals must include:

  • A session name/title (70 character limit, including spaces);
  • A session description (2-3 sentences):
    • Every session will have a description included in the conference program. Please keep your session description brief; descriptions may be edited.
  • A proposal abstract (not to exceed 500 words) must include:
    • A brief rationale (100 words maximum) about why the proposed session is compelling and of interest to the conference audience.
    • Sufficient information (400 words) for the reviewers to acquire a fundamental understanding of the topic that will be presented.
  • A list of your proposal’s target audiences (from conference website).

Program Participation Guidelines

  • All proposals will be reviewed and selected by a review committee.
  • To encourage diverse presentation topics and perspectives, please keep in mind that poster session presenters may only lead one poster session and participate in one additional poster session as a secondary presenter. In addition, each TA Center is limited to two submissions for the poster session. 
  • All presenters must register as conference attendees and are expected to cover their own expenses.

To submit a Poster Session proposal, click here.