2021 Leadership and Project Directors’ Conference

2021 OSEP Leadership & Project Directors Conference Information

OSEP will hold its Leadership and Project Directors’ Conference virtually July 19 – 22, 2021. This year’s conference will combine OSEP’s bi-annual Leadership and Project Directors’ conferences. Sessions that are applicable to Leadership Conference and Project Directors’ Conference audiences will be offered. Registration will be opening soon! To learn more about the conference CLICK HERE

Presenter Information

About the Virtual Leadership and Project Directors’ Conference Sessions

Because we know attendees have competing demands, this year’s conference will incorporate a combination of synchronous and asynchronous sessions. All live sessions will be recorded and added to a video library for later viewing. This will allow attendees to review content and/or participate in more sessions than would be possible at a live event!

Similar to the in-person event, the following sessions will be held at the virtual conference:

  1. Keynote Address
  2. Plenary Sessions (OSEP updates)
  3. Large Group Panels
  4. Breakout Sessions
  5. Poster Sessions
  6. Program Area Meetings (PD) and State Team Meetings (Leadership)

The virtual nature of this year’s conference allows for creative approaches to information dissemination and audience engagement. New to this year’s conference are the following:

  • Technical Assistance Center “Exhibition” Booths
    • Each TA Center will have a virtual booth that will allow the sharing of resources, tools, and content for all attendees to explore at their leisure!
    • TA Centers can still submit proposals (see submission criteria) for breakout and/or poster sessions to explore a topic in depth.
  • Increased opportunities for engagement
    • Optional networking events will occur throughout the conference and attendees will also have the ability to “host” their own networking sessions with other attendees.
    • To promote active dialogue around breakout session topics, topical roundtable discussions will be available. These sessions will allow attendees to ask questions and converse with presenters from across breakout sessions that focus on similar content. More to come!

Call for Proposals

The Call for Proposals is now closed. Proposals are currently being reviewed by OSEP staff and final decisions will be shared in the next few weeks.

  • You will be able to login to view your proposal decision and make any necessary edits after reviews are complete.

Proposals can be submitted for Breakout Sessions and Poster Sessions. Additional information about each session type, submission guidelines, and participation guidelines are below.

Recommended Topics for Proposals

There are four priority topics for this year’s conference. Proposals should spotlight innovative practices to address:

  • Equity
  • Mental health, social-emotional, behavioral, and well-being
  • Return to In-Person Learning and Services
  • Learning Recovery and Accelerating Learning

Preference will be given to proposals that:

  • Represent collaboration among a broad range of stakeholders;
  • Provide examples of how institutions of higher education (IHEs), State educational agencies (SEAs), or local educational agencies (LEAs) incorporate innovative practices into current infrastructures and priorities;
  • Include an evaluation measuring the impact of the proposed practice or strategy;
  • Address multiple aspects of the research-to-practice continuum, such as research on evidence-based practices and/or pedagogy, training, professional development, and technical assistance;
  • Address data use, management, or quality to support data-informed decisions to improve results for infants, toddlers, children, and youth with disabilities and their families; and
  • Include practitioners, local administrators, and family members as members of the presentation team.

New this year: Tracks

Proposal submitters will be required to identify Audience and Topical tracks for their session.

  • Audience Tracks: Data; Educational Technology, Media and Materials,; Fiscal; Part B; Part C/619; Parent Center; Personnel Development Project; State Personnel Development Grant
  • Topical Tracks: Equity; Mental Health, Social-Emotional, Behavioral, and Well-being; Learning Recovery and Accelerating Learning; Return to In-Person Learning and Services

 

Instructions for Submitting a Proposal

All proposals must be submitted through the OSEP Call for Proposals Portal. When submitting a proposal, you will be prompted to create an account.

  • Enter the OSEP Call for Proposals Portal to submit your proposal at any time before the submission deadline on March 31.
    • If you wish to make any revisions to a submission, you may make them in the portal by clicking “edit” next to the proposal’s name.
    • No revisions will be accepted after the submission deadline.
  • You will be notified by email about whether your proposal has been accepted and will be able to log into the portal to view your proposal’s status.
    • If your proposal is accepted, you will be asked to confirm your intention to present at the conference. If the OSEP Proposal Review Committee provides feedback,  you will need to make all necessary changes to your proposal submission by the given deadline.
  • Once you have confirmed your intention to present and addressed the OSEP Proposal Review Committee’s feedback (if applicable), you will receive instructions for submitting your presentation materials.

All presenters (primary and co-presenters) must register as conference attendees. Please note that registering an account on the Call for Proposals Portal to submit a proposal does not automatically register you as an attendee for the conference. For updates on registration information for the conference, please visit the 2021 OSEP Leadership and Project Directors’ Conference website.   

Questions? Please contact osep-meeting@air.org.

Breakout Session Submission Guidelines

About Breakout Sessions

Breakout sessions are opportunities for participants to share innovative ideas, address persistent issues, and discuss effective practices in preparation, research, technical assistance (TA), technology, practice, and policy for improving results for infants, toddlers, children, and youth with disabilities and their families. We especially seek proposals that provide implementation exemplars for attendees.

  • These sessions should be stimulating, address multiple perspectives, and challenge current practices and expectations.
  • Breakout sessions will be 30 minutes in length. The number of presenters is limited (up to 3).
  • Breakout presenters are responsible for pre-recording their sessions on their own, and presentations will be made available to conference participants asynchronously.
  • At least one presenter from each session will be required to participate in a topical roundtable discussion. This will be a time for presenters with similar topics to engage with conference attendees in a conversation and answer any questions. More information related to how these sessions will be structured will be available after presenters are confirmed.

Submitting Your Proposal(s)

Proposals must include:

  • A session name/title (70 character limit, including spaces);
  • A session description (2-3 sentences):
    • Every session will have a description included in the conference program. Please keep your session description brief; descriptions may be edited.
  • A proposal abstract (not exceeding 500 words) must include:
    • A brief rationale (100 words maximum) about why the proposed session is compelling and of interest to the conference audience.
    • Sufficient information (400 words) for the reviewers to acquire a fundamental understanding of the topic that will be presented.
  • Which conference audience (Leadership or Project Directors’) your presentation is primarily geared towards and the presentation’s track.

Program Participation Guidelines

  • All proposals will be reviewed and selected by a review committee.
    • You may be asked to revise your proposal or collaborate with another presenter who has a similar focus.
  • To encourage diverse presentation topics and perspectives, please keep in mind that breakout session presenters may only lead one breakout session and participate in one additional breakout session as a secondary presenter. Because TA Exhibition Booths are available this year, each TA Center is limited to one submission for a breakout session.
  • All presenters must register as conference attendees.

 

Poster Session Submission Guidelines

About Poster Session

Poster sessions provide opportunities for you to share information that can be easily understood without a formal presentation component. Your proposal should highlight innovative practices in your State, program, or individual grant that leads to improved outcomes for infants, toddlers, children, and youth with disabilities and their families.

  • All conference attendees are invited to submit a proposal for a Poster Session.
  • Poster presenters are responsible for developing a slide/handout around their topic and pre-recording a 3-5 minute presentation that will be made available to conference participants asynchronously.
  • The number of presenters is limited to two per poster.

Submitting Your Proposal(s)

Proposals must include:

  • A session name/title (70 character limit, including spaces);
  • A session description (2-3 sentences):
    • Every session will have a description included in the conference program. Please keep your session description brief; descriptions may be edited.
  • A proposal abstract (not to exceed 500 words) must include:
    • A brief rationale (100 words maximum) about why the proposed poster session is compelling and of interest to the conference audience.
    • Sufficient information (400 words) for the reviewers to acquire a fundamental understanding of the topic that will be presented.
  • The conference audience (Leadership or Project Directors’) your poster is primarily geared towards and the presentation’s track.

Program Participation Guidelines

  • All proposals will be reviewed and selected by a review committee.
  • To encourage diverse presentation topics and perspectives, please keep in mind that poster session presenters may only lead one poster session. Because TA Exhibition Booths are available this year, each TA Center is limited to one submission for a poster session.
  • All presenters must register as conference attendees.

 

Technical Assistance (TA) Center Booths

About TA Center Booths

All TA Centers will have the opportunity to disseminate their products and resources through virtual “booths” during the conference. Additional information will be shared with TA Center directors and updated on the conference website as it is available.