2022 Leadership and Project Directors' Conference

Date

Monday, July 18, 2022 – Thursday, July 21, 2022

Location

Virtual Event

Meeting Who

Leadership Audience

  • Part B State Directors and agency staff working across federal programs
  • Part C Coordinators/619 Coordinators and staff
  • Parent Center Directors and staff
  • Part B and Part C Data Managers
  • Part D Technical Assistance Providers
  • State Advisory Councils and State Interagency Coordinating Councils
  • OSEP and U.S. Department of Education staff

Project Directors'  Audience

  • Personnel Development Project Directors
  • Technical Assistance and Dissemination Project Directors
  • Educational Technology, Media, and Materials Project Directors
  • Parent Center Project Directors
  • State Personnel Development Grant Project Directors
  • Data Center Project Directors
  • OSEP doctoral scholars
  • Project Evaluators
  • OSEP and U.S. Department of Education staff

The Office of Special Education Programs (OSEP) will host its Leadership and Project Directors’ Conference virtually the week of July 18, 2022. The conference combines OSEP’s bi-annual Leadership and Project Directors’ conferences. Sessions that are applicable to Leadership Conference and Project Directors’ Conference audiences will be offered to participants. The schedule for synchronous activities will be determined at a later date. Please check back for further updates.

Presenter Information

If you will be presenting at the 2022 OSEP Leadership and Project Directors’ Conference, please use the resources below in preparation for your session. 

Please remember, ALL presenters must be registered for the conference. Please ensure all presenters on your session are registered. Register here!   


Important Deadlines 

  • Accept or decline the decision status of your proposal, confirm session information (title, description) and all speakers (names and organizations) for your session, and update any content from your original submission by Friday, April 29, 2022. 
  • The deadline for submitting Section 508 compliant breakout, poster, and technology demonstration session materials and recordings is May 30, 2022.  

Submitting Materials 

All presenters will receive additional information on how to submit your Section 508 compliant session recordings and materials through email. In the meantime, please review the Recording Guidelines for Presenters document and the content on this page to support you as you develop your content.  

Section 508 Accessibility Standards 

Digital materials distributed at OSEP Conferences are required to meet the standards outlined in Section 508 of the Rehabilitation Act of 1973, as amended (Section 508 was adopted in 1998). Section 508 requires that Federal agencies’ electronic and information technologies are accessible to people with disabilities. This includes electronic and information technologies developed by and for organizations that receive Federal funds. 

General information can be found on the Section 508 website.   

Presenter Requirements for Section 508 Compliance 

To confirm that all digital materials (including presentation recordings, captions, PowerPoints, handouts, and any other electronic files) at OSEP Conferences meet Section 508 guidelines, presenters will be required  to complete several steps to ensure content is compliant. 

For Information on making your Word or PowerPoint Presentation accessible, please refer to the following resources: 

Frequently Asked Questions (FAQs) about the Section 508 Guidelines 

  • What materials need to be Section 508 compliant at OSEP Conferences? 

All digital materials that will be distributed at the conference need to be Section 508 compliant. This includes all recorded presentations (captioned), handouts, and presentation content. 

  • What is the easiest way to ensure Section 508 compliance? 

In short - keep it simple! Images and complex tables, smart art graphics, fonts, and animations make the Section 508 process much more difficult. Adding in “alt text” that clearly describes the meaning of a visual is a good place to start to ensure content is compliant.  

  • Help! I want to make a Section 508 compliant Portable Document Format (PDF) file, but they are very difficult to create. 

Unfortunately, making an accessible PDF is much more difficult than making a Section 508 compliant Word document or PowerPoint presentation. To create an accessible PDF, it is easiest to first generate an accessible Word document or PowerPoint presentation. Presenters can submit their Section 508 compliant Word documents to the conference team (link sends e-mail), who will then adapt them into a 508 compliant PDF. 


Breakout Session Presenters 

About Breakout Sessions 

Breakout sessions are opportunities for participants to share innovative ideas, address persistent issues, and discuss effective practices in preparation, research, technical assistance (TA), technology, practice, and policy for improving results for infants, toddlers, children, and youth with disabilities and their families.  

  • These sessions should be stimulating, address multiple perspectives, and challenge current practices and expectations.  
  • Breakout sessions will be 30 minutes in length. The number of presenters is limited (up to 3).  
  • Breakout presenters are responsible for pre-recording their sessions on their own, and presentations will be made available to conference participants asynchronously.  
  • Breakout presenters can also share information at the optional topical roundtable discussions during the conference. This will be a time for presenters with similar topics to engage with conference attendees in a conversation and answer any questions.  
  • The synchronous, optional roundtable discussions are scheduled for Wednesday, July 20, at 9:30 a.m. ET and 4:45 p.m. ET.  
  • If you are interested in serving as a discussion lead, please email osep-meeting@air.org with your name, preferred time on July 20, and topic(s) of interest. 

Breakout Presenter Guidelines and PowerPoint Template 

All content must be Section508 compliant.  

  • 2022 Recording Guidelines for Presenters 
    • Guidelines include additional information about how to record sessions, incorporate captioning into videos, and best practices for presenters.   
  • Breakout Presentation PowerPoint Template  
    • PowerPoint slide decks will not be shared with the audience (see next bullet), but you are required to use this template when recording your presentation.  
  • Breakout Presentation Handout Template 
    • Instead of posting slide decks, we ask that you create a handout (using this template) for your session.  
    • The handout should support your session planning to ensure your presentation highlights the most critical information for the audience.  

Tips for Engaging Presentations 

OSEP Conference breakout presentations are expected to be approximately 30 minutes in length. At least one presenter from each session will also be required to participate in a topical roundtable discussion. Below are helpful tips to consider as you prepare your presentation: 

  • Remind yourself that many participants are also doing this work, so they are looking for solutions, strategies, and an answer to “how did they do/achieve xx?” rather than “what is xx?” Frame your presentation with this in mind. 
  • Accommodate different learning styles by enlivening your slides with pictures or graphics. Insert short video clips to hear from clients, experts, or leaders or incorporate polling questions. But make sure you consider accessibility for individuals who may have visual or hearing impairments. 
  • Keep it simple - concentrate on your core message, always keeping in mind the question, “What is the key message (or three key points) for my audience to take away?” 
  • Remember the “Less is More” Rule for presentations: Slides should contain less, rather than more, information, expressed simply. 
  • Tell a story to illustrate your points: Stories help us to pay attention and remember things. If you can use stories in your presentation, your audience is more likely to engage and remember your points afterward. 
  • Per Section 508 compliance best practices, captions should be grammatically correct and spell out any acronyms. 
  • Use person-first language in your materials and presentation. For example: “students who are blind,” not “blind students.” 

Poster Session Presenters 

About Poster Sessions 

Poster sessions provide opportunities for you to share information that can be easily understood without a formal presentation component. Your proposal should highlight innovative practices in your State, program, or individual grant that lead to improved outcomes for infants, toddlers, children, and youth with disabilities and their families. 

  • Poster presenters are responsible for developing a slide/handout around their topic and pre-recording a 3-5 minute presentation that will be made available to conference participants asynchronously. 

Poster Presenter Guidelines 

All content must be Section 508 compliant. 


Technology Demonstration Presenters 

About Technology Demonstrations 

Technology Demonstrations will offer an opportunity for OSEP grantees to share about new technologies available to practitioners, State education agencies, researchers, and technical assistance providers.  

Technology Demonstration presenters will create a video that: 

  • Describes who the technology is intended to benefit,  
  • Walks users through the technology, and  
  • Highlights key features. 

Technology Demonstration Presenter Guidelines 

All content must be Section 508 compliant. 


TA Center Exhibition Booth Presenters 

About TA Center Exhibition Booths 

Exhibition booths provide opportunities for TA Centers to share relevant information about available resources, supports, and upcoming events. Each TA Center will have a virtual “booth” space with options for sharing videos; images; handouts, TA tools, or resources; website links; and social media connections. Booths will also have options for audience members to schedule networking sessions with TA Center staff or contact them via email.  

TA Centers are asked to showcase two (2) videos in their booth listings: 

  • One video should provide a high-level introduction/overview of your center (5 minutes maximum). 
  • A second video should focus on TA resources that can support schools and educators with starting next school year strong (approximately 10-15 minutes). Potential ideas for this video include the following:  
    • An in-depth look into one or two TA resources related to promoting positive school climates, accelerating learning, supporting staff wellness, and/or meaningfully engaging families and communities. 
    • Examples of “TA in Action”—school leaders/teachers sharing how they leverage TA resources to support their implementation.   
    • A “highlight reel” of recent presentations/webinars, summarized with key takeaways for the field.  

OSEP reserves the right to share TA Booth content at other Department of Education events (e.g., webinars, conferences, symposia) to highlight its investments. Please ensure content is developed with dissemination in mind and reflects OSEP’s standards for quality, relevance, and usefulness. 

Populating TA Center Exhibition Booths 

Each TA Center will identify one staff member who will be responsible for uploading content directly into the platform. Once the staff member is identified, we will provide an example of how the booths are structured and instructions for logging into the conference platform to add content. File size and other requirements will be shared.  

Contact Us 

Questions? Please contact osep-meeting@air.org

 

 

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Call for Proposals

Agenda

The information below will help you prepare for your conference experience. This page contains: agendas at-a-glance, descriptions of the various session formats, and (coming soon!) engagement guides with tips to ensure you get the most out of this year’s virtual conference.

Session Formats

There are two types of sessions at this year’s conference: Asynchronous and Synchronous.

  • Asynchronous—Pre-recorded content that is available at any time during the event. Asynchronous sessions include Breakouts and Posters, Technology Demonstrations, and TA Center Booths. Recordings of live sessions will also be made available asynchronously after captions are added.
  • Synchronous—Live sessions that are scheduled at specific time periods. Once we go live (July 18-22), the agenda will become interactive on the conference platform, and you will be able to add specific synchronous sessions to your calendar. We encourage you to place holds on your calendar for synchronous sessions, based on the agenda below!

Visual Agenda At-A-Glance

Click the image below to display/download the visual agenda at-a-glance. If you are a participant with a visual impairment who cannot access content via color-coding, we suggest using the text-based, daily agenda at-a-glance below to support your conference planning. 

2022 Visual Agenda At-A-Glance


Daily Agenda At-A-Glance

Monday, July 18, 2022 (All Grantees)

All Day
Asynchronous Content Exploration—Breakout and Poster sessions, technology demonstrations, and TA Center Booths available all day!

Tuesday, July 19, 2022 (All Grantees)

11:00 a.m. ET (90 minutes)
  Plenary Session - Live Session

12:30 p.m. ET (45 minutes)
  Asynchronous Content Exploration

1:15 p.m.  ET (90 minutes)
  Large Group Panels - Live Session

2:45 p.m. ET (45 minutes)
  Asynchronous Content Exploration

3:30 p.m. ET (90 minutes)
   Large Group Panels – Live Session

Wednesday, July 20, 2022 (All Grantees)

9:30 a.m. ET (60 minutes)
  Optional Topical Discussions

11:00 a.m. ET (90 minutes)
  Plenary Session - Live Session

12:30 p.m. ET (45 minutes)
  Asynchronous Content Exploration

1:15 p.m. ET (90 minutes)
  Large Group Panels - Live Session

2:35 p.m. ET (45 minutes)
  Asynchronous Content Exploration

3:30 p.m. ET (90 minutes)
Live Session Policy Panel

4:45 p.m. ET (60 minutes)
  Optional Topical Discussions

Thursday, July 21, 2022 (Part D Grantees Only)

11:00 a.m. ET (90 minutes)
  Part D Plenary - Live Session

12:30 p.m. ET (45 minutes)
 Asynchronous Content Exploration

1:15 p.m. ET (90 minutes)
  Program Area Meetings

              Technical Assistance for State Data Collection (Data)

              Parent Training and Information Centers (PTIC)

              Personnel Development Program (PDP)

2:45 p.m. ET (45 minutes)
 Asynchronous Content Exploration

3:30 p.m. ET (90 minutes)
  Program Area Meetings

            Educational Technology, Media and Materials (ETMM)

            State Personnel Development Grants (SDPG)

            Technical Assistance & Dissemination (TA&D)

Friday, July 22, 2022 (All Grantees)

All Day
Asynchronous Content Exploration—Breakout and Poster sessions, technology demonstrations, and TA Center Booths available all day!