Monitoring and State Improvement Planning (MSIP)

Separate puzzle pieces in the shape of U S States

Purpose

The Individuals with Disabilities Education Act (IDEA) requires states and other public agencies to implement programs designed to improve results for infants, toddlers, children, and youth with disabilities and their families. The Monitoring and State Improvement Planning Division (MSIP) within OSEP is responsible for administering formula grants to States and entities under IDEA Parts B and C.

For more information on formula grant activities such as the State Performance Plan /Annual Performance Report (SPP/APR), State Systemic Improvement Plans (SSIP), the formula grant application process, monitoring and fiscal oversight, please visit: https://sites.ed.gov/idea/grantees/.

OSEP National TA Calls and Related Resources

The following resources provides information on OSEP's National Technical Assistance calls and accompanying related resources. Learn More


Additional Resources for Grantees

The following resources provide updated information and guidance to support your work with individuals with disabilities. Learn More


Engage OSEP logo

Engage OSEP Site Information

The following resources are presented by the Department of Education Office of Special Education Programs (OSEP) to support grantees in collaborating with one another. Learn More

OSEP National TA Calls and Related Resources

OSEP conducts National Technical Assistance (TA) calls on a monthly basis (generally on the second Thursday of the month at 4pm EDT).  Below you will find the tentative schedule for the upcoming calls along with the registration links as they become available.  You will also find the archived recordings and accompanying related resources for past calls.

 

Upcoming Monthly Calls

Monthly TA Call Archive

 

2021

  • September 23, 2021 - OSEP National TA Call on DMS 2.0: This call was part of the Universal TA OSEP is providing for DMS 2.0, intended to provide guidance on specific puzzle pieces in coordination with our Phase I monitoring activities, or other guidance related to DMS 2.0
  • September 9, 2021 - This OSEP Monthly Technical Assistance Call was focused on the IDEA SPP/APR indicators for Family Engagement (Part C) and Parent Involvement (Part B). OSEP staff and TA providers shared information on the role and importance of the family’s voice, input and participation throughout their children’s early intervention and special education lifespan.
  • August 26, 2021 - OSEP National TA Call on DMS 2.0: This call was part of the Universal TA OSEP is providing for DMS 2.0, intended to provide guidance on specific puzzle pieces in coordination with our Phase I monitoring activities, or other guidance related to DMS 2.0
  • August 12, 2021 - During this call OSEP will focus on the FFY 2020 SPP/APP.  OSEP will discuss the reporting requirements and expectations for the February 1, 2022 submission as well as the impact of the pandemic on State data.  In addition, we will share information regarding the upcoming SSIP feedback calls and our OSEP funded TA centers will join to highlight relevant tools and resources for States.
  • June 24, 2021(link is external) - During this call OSEP will summarize the recent guidance we provided through email on the American Rescue Plan IDEA funds and provide an opportunity to address additional questions and provide guidance on specific puzzle pieces in coordination with our Phase I monitoring activities, or other guidance related to DMS 2.0
  • June 10, 2021(link is external) - OSEP will hold a National TA Call, during the June TA call, OSEP will provide an overview of: 1) the criteria the Department will use to make 2021 determinations; and 2) what States should expect once determinations are issued on Tuesday, June 22 (Part C) and Thursday, June 24 (Part B).
  • May 27, 2021(link is external) - OSEP National TA Call on DMS 2.0:  this call was part of the Universal TA OSEP is providing for DMS 2.0, intended to provide guidance on specific puzzle pieces in coordination with our Phase I monitoring activities, or other guidance related to DMS 2.0. 
  • April 22, 2021 - OSEP National TA Call on DMS 2.0: this national TA call is intended to provide guidance on specific puzzle pieces in coordination with our Phase I monitoring activities, or other guidance related to DMS 2.0
  • April 8, 2021 - OSEP Monthly Technical Assistance Call which Office of Special Education Programs (OSEP) staff will be provide an update on the American Rescue Plan Act of 2021
  • March 11, 2021 - OSEP Monthly Technical Assistance Call which focused on answering questions about service provision under Part B and Part C of IDEA during the COVID-19 pandemic.
  • February 25, 2021 - OSEP National TA Call on DMS 2.0:  this call was part of the Universal TA OSEP is providing for DMS 2.0, intended to provide guidance on specific puzzle pieces in coordination with our Phase I monitoring activities, or other guidance related to DMS 2.0. 
  • February 11, 2021 - OSEP Monthly Technical Assistance Call which focused on the forthcoming second round of Elementary and Secondary School Emergency Relief (ESSER) allocations to State educational agencies (SEAs).
  • January 21, 2021 - OSEP Monthly Technical Assistance Call which focused on the important requirements for the completion of the FFY 2021 IDEA Part B and Part C grant applications.
  • January 28, 2021 - OSEP DMS 2.0 Special Call

 

2020

 

2019

  • December 16, 2019 - Special TA Call for the FFY 2018 State Performance Plan Annual Performance Report
  • December 12, 2019 - Let's Talk SSIPs
  • November 14, 2019 - Frequently Asked Questions Prior Approval - OSEP and RSA Formula Grants
  • October 10, 2019 - FFY 2018 State Performance Plan Annual Performance Report
  • September 12, 2019 - Enhancing State Early Childhood System Infrastructure to Ensure Quality Services
  • August 8, 2019 - Rollout of Differentiated Monitoring and Support Fiscal Year 2019-2020
  • July 11, 2019 - Presentation on the Math Cross State Learning Collaborative and Model Demonstration Projects to Improve Algebraic Reasoning for Students with Disabilities in Middle School
  • June 13, 2019 - 2019 Determinations
  • May 9, 2019 - Child Find Self-Assessment
  • April 11, 2019 - FFY 2017 Clarification Tips
  • March 14, 2019 - How the U.S. Department of Education Support English Learner Students with Disabilities
  • February 14, 2019 - Implementation Science & Improvement Science Webinar
  • January 17, 2019 - FFY 2019 Part B and Part C Grant Application Packages

 

2018

OSEP-funded Technical Assistance centers have developed a wealth of resources for states and entities to reference and utilize in their work to improve results for infants, toddlers, children, and youth with disabilities and their families. On this page you will find a listing of recently developed guidance/tools to support and inform your work.

 

Additional Resources for Grantees

In collaboration with OSEP Funded TA Centers, OSEP annually publishes an analysis consisting of an explanation of the reported federal fiscal year indicator measures, data sources for reporting, any variations in State approaches to the reported federal fiscal year’s data collection or measurement, review of six-year trends (reported federal fiscal year and 5 years prior data) in means and ranges, patterns and trends from prior year’s data in comparison to the reported federal fiscal year’s data (including progress and slippage), other relevant indicator data comparisons, and a brief conclusions/summary of the indicator report.

In collaboration with OSEP Funded TA Centers, OSEP annually publishes an analysis consisting of an explanation of the reported federal fiscal year indicator measures, data sources for reporting, any variations in State approaches to the reported federal fiscal year’s data collection or measurement, review of six-year trends (reported federal fiscal year and 5 years prior data) in means and ranges, patterns and trends from prior year’s data in comparison to the reported federal fiscal year’s data (including progress and slippage), other relevant indicator data comparisons, and a brief conclusions/summary of the indicator report.

This toolkit provides an overview of (a) what is a transition assessment, (b) why we conduct transition assessments, (c) how to select instruments and methods, and (d) how to conduct an age appropriate transition assessment.

his Excel-based calculator allows states to analyze child find data and make several comparisons related to the percentage of infants and toddlers served.

Voluntary self-assessment tool to assist states in meeting regulations and implementing best practices related to child find.

Describes collaborative partnerships between SEAs and PTIs improves SEA outcomes.

This document provides ideas for the types of questions state and local teams may consider in identifying factors impacting performance on Indicators C5 and C6 specific to child find in their Part C State Performance Plan/Annual Performance Report .

The ECTA Center and DaSy Center developed an online learning module that provides key information about the COS process, and the practices that contribute to consistent and meaningful COS decision-making.

Early Intervention Service Delivery Models (Who is Using What? What Do They Mean?)

A national initiative with partners across early care and education working to develop indicators that address inclusive policies and practices at the state, local program leadership and early care and education environments level. The indicators will support state and local program leaders to examine and implement strategies that strengthen their capacity to provide high quality inclusive options in their communities. The goal of the initiative is to improve and increase inclusive opportunities for young children with disabilities and their families, through system and practice refinements.

To support States, ECTA developed this listing of Part B, Section 619 regulations related to financing

ECTA Preschool Inclusion Finance Toolkit

This joint statement from the U.S. Departments of Education (ED) and Health and Human Services (HHS) sets a vision for stronger partnerships, collaboration, and coordination between awardees of the Maternal, Infant, and Early Childhood Home Visiting Program (MIECHV) and the Individuals with Disabilities Education Act (IDEA) Part C Program.

Evidence-based and promising practices and predictors that promote positive post-school outcomes for all students with disabilities.

IDEA Statute and Regulations for Part B, Subpart H

Evaluation Toolkit provides specific examples evaluation tools for state and local teams who are developing goals and tasks.

This fact sheet discusses the potential implications of novel coronavirus disease 2019 (COVID-19) on State assessment and accountability systems. This fact sheet also addresses other considerations regarding the use of Federal funds under the Elementary and Secondary Education Act of 1965, as amended (ESEA).

A national picture of the implementation of the Individuals with Disabilities Education Act (IDEA) for the 2019 State submitted SPP/APRs.

A national picture of the implementation of Part C of the Individuals with Disabilities Act (IDEA) of the State submitted 2019 SPP/APRs.

In collaboration with OSEP Funded TA Centers, OSEP annually publishes an analysis consisting of an explanation of the reported federal fiscal year indicator measures, data sources for reporting, any variations in State approaches to the reported federal fiscal year’s data collection or measurement, review of six-year trends (reported federal fiscal year and 5 years prior data) in means and ranges, patterns and trends from prior year’s data in comparison to the reported federal fiscal year’s data (including progress and slippage), other relevant indicator data comparisons, and a brief conclusions/summary of the indicator report.

A national picture of the implementation of the Individuals with Disabilities Education Act (IDEA) for the 2019 State submitted SPP/APRs.

A model to provide teachers with a process for incorporating effective practices and predictors into the transition planning process to improve effective, transition-focused education and services.

States submit their Grants Application using this template.

States submit their Grant Application following these outlined instructions.

States submit their Grant Application following guidance in this memo.

States submit their Grant Application following using the steps outlined in this checklist.

States submit their Grant Application following using the steps outlined in this checklist.

States submit their Grant Application following using the steps outlined in this checklist.

States submit their Grant Application following using the steps outlined in this checklist.

States submit their Grant Application following using the steps outlined in this checklist.

This reporting Educational Environments resource is a suite of tools, with a technical guide updated with 2017-18 reporting clarifications as its foundation. State Part B data managers, 619 coordinators, local 619 personnel, technical assistance providers, and other interested parties can use the tools to help them report Educational Environments data for children ages 3-5 with disabilities as required for the OSEP Child Count and SPP/APR Indicator 6. States can use the tools as “stand-alone” materials or as a set. 

As explained in the preamble to the final regulations, these changes revise relevant regulations that implement the IDEA statutory requirements amended by the ESSA that are applicable to children with disabilities. 

Used by state teams to define core components or essential functions of the improvement strategy.

The RRCP Data Priority Area, Qualitative Analysis Subgroup developed this four page booklet addresses considering qualitative analysis of data, provides reasons and rationale, and discusses methods and applications as the SSIP is developed. 

Tools and resources that are useful for providing MTSS tertiary level services.

A one-page checklist that assists in determining whether or not a student’s IEP includes post-secondary goals and a clear plan for the student’s transition.

OSEP Dear Colleague Letter on Preschool Inclusion

OSEP Dear Colleague Letter on Referrals

Where to find OSEP policy documents such as supporting documents, policy letters, section 607 reports, etc.

A brief policy analysis parentally placed private school students with disabilities.

States submit their State Performance Plan (SPP)/Annual Performance Report (APR) electronically through the EDFacts Metadata and Process System (EMAPS) following these outlined instructions.

States submit their State Performance Plan (SPP)/Annual Performance Report (APR) electronically through the EDFacts Metadata and Process System (EMAPS) according to calculations as outlined in the Measurement Table.

States submit their State Performance Plan (SPP)/Annual Performance Report (APR) electronically through the EDFacts Metadata and Process System (EMAPS) following this template.

States submit their State Performance Plan (SPP)/Annual Performance Report (APR) electronically through the EDFacts Metadata and Process System (EMAPS) following guidance in this memo.

This Excel-based template displays data about infants and toddlers at each step of the Part C process, from referral through exit, for a set of infants and toddlers referred within a specified time frame.

States submit their State Performance Plan (SPP)/Annual Performance Report (APR) electronically through the EDFacts Metadata and Process System (EMAPS) following these outlined instructions.

States submit their State Performance Plan (SPP)/Annual Performance Report (APR) electronically through the EDFacts Metadata and Process System (EMAPS) along with attaching this Interagency Coordinating Council Form.

States submit their State Performance Plan (SPP)/Annual Performance Report (APR) electronically through the EDFacts Metadata and Process System (EMAPS) according to calculations as outlined in the Measurement Table.

States submit their State Performance Plan (SPP)/Annual Performance Report (APR) electronically through the EDFacts Metadata and Process System (EMAPS) following guidance in this memo.

States submit their State Performance Plan (SPP)/Annual Performance Report (APR) electronically through the EDFacts Metadata and Process System (EMAPS) following guidance in this memo.

Policy and Position Statements on Inclusion

A presentation on how to improve quality data of early childhood outcomes.

Guidance on remote assessment during the COVID-10 pandemic.

IDEA Section 618 Data Products: Static Tables

SISIP and the RRCP developed this collection of briefs to address the implementation science aspects of State Systemic Improvement Plan (SSIP) development. Each includes a description, applications related to the SSIP and discussion questions.

SISIP and the RRCP developed this collection of briefs to address the implementation science aspects of State Systemic Improvement Plan (SSIP) development. Each includes a description, applications related to the SSIP and discussion questions.

SISIP and the RRCP developed this collection of briefs to address the implementation science aspects of State Systemic Improvement Plan (SSIP) development. Each includes a description, applications related to the SSIP and discussion questions.

SISIP and the RRCP developed this collection of briefs to address the implementation science aspects of State Systemic Improvement Plan (SSIP) development. Each includes a description, applications related to the SSIP and discussion questions.

SISIP and the RRCP developed this collection of briefs to address the implementation science aspects of State Systemic Improvement Plan (SSIP) development. Each includes a description, applications related to the SSIP and discussion questions.

SISIP and the RRCP developed this collection of briefs to address the implementation science aspects of State Systemic Improvement Plan (SSIP) development. Each includes a description, applications related to the SSIP and discussion questions.

Summary of 2011 Changes in Federal Regulations for IDEA Part C

This site contains retired, optional and active file specifications

A Model for Planning, Organizing, and Evaluating Transition Education, Services, and Programs.

States submit their Part C Grant Application electronically through GRADS360.

Introduction to Secondary Transition.

The third edition of NDTAC's Transition Toolkit brings together strategies, existing practices, and updated resources and documents on transition to enable administrators and service providers to provide high-quality transition services for children and youth moving into, through, and out of education programs within the juvenile justice system. The strategies are categorized by facility-centered activities, youth-centered activities, family-centered activities, and community/systems-centered activities across all four stages of transition.

This timeline shows the types of work based learning experiences that can occur at each grade level beginning with elementary and middle school and continuing through grades 9, 10, 11, 12, and for ages 18-21.

Engage

The Office of Special Education Programs (OSEP) at the U.S. Department of Education has instituted a new strategy to enhance collaboration opportunities with grantees and other stakeholders. This Engage OSEP site will enable OSEP to virtually bring together a variety of stakeholders to share information and to work together to improve results for infants, toddlers, children, and youth with disabilities. This site has been designed to give OSEP staff, grantees, and stakeholders a place to work together to solve complicated issues, facilitate informal knowledge sharing, exchange thoughts and ideas, and share resources, while also providing a place for collaborative creation of new knowledge.

Visit the new Engage OSEP Site at:  https://engage.osepideasthatwork.org/